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MailTags

Organizational power for Mail

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Build Flexible Organization

Use MailTags to escape the constraints of folders and organize your messages by keywords, projects, importance, color, due dates and more. Quickly tag your messages using MailTags fluid tagging window.

Search Tags & Find Mail

Use MailTags' powerful search and smart mailbox integration to quickly locate your messages. MailTags data is concisely displayed inline with your messages and dynamically color messages based on importance, project, or upcoming date.

Create Email Workflow

Create rules to automatically assign tags to your incoming messages. Add tags to your messages as you compose. Combine Mail Act-On, and other applications to fully integrate your email into your workflow.


MailTags Tagging window

Tag

MailTags goes well beyond keywords to allow a range of tag data including Keywords, GMail Labels, Finder Tags, Projects, Tickle Dates, Importance, Notes, Events and Tasks. Use MailTags flexible tagging window to set and edit tags on messages. New to MailTags 4 are full GMail Label support.


MailTags

MailTags displays your tags in both message lists and full message view making it easy to view your tags at a glance. Draw attention to important messages by prioritizing a message's color based on project, importance, tickle dates or more.

See MailTags in message view

Sample Smart Mailbox with name 'Important and Current' with any of the criteria 'MailTags importance is above normal' or 'MailTags Tickle Date is within 3 days' or 'MailTags Project is equal to Budget' or 'MailTags Keyword is equal to follow-up'

Find

MailTags integrates into Mail's search and smart mailboxes so that your tags become powerful way of finding messages. MailTags also organizes your time sensitive messages into tickle mailboxes so you can always see messages that need attention today, tomorrow or soon.


Rules

Mail's rule system is made more powerful with the addition of MailTags actions to automatically add tags to new messages, and even inherit tags from older messages in a discussion. Combine MailTags with Mail Act-On to create sophisticated tag based workflows work on demand and when sending messages.

MailTag rule called 'Set Tickle and High Importance' with any of the criteria 'MialTags Keyword is equal to Keats Account' or 'from contians paul@keatsadvertising' Perform actions 'inherit keywords', 'Set mailTags importance High', and 'Adjust Tickle 3 days from today'

Google Mail, Exchange and IMAP icons

Serve

MailTags operates with most IMAP servers, Exchange Servers and Gmail Servers. Set your tags on one computer and view them on another. (Please note that Gmail Servers will only save GMail Label tags. All other tags are stored on the computer.)


Requirements

  • The latest version of El Capitan 10.11 and macOS Sierra 10.12
  • Mail

Release 5.0.3

(2016-12-07 17:13:02)

    Provides macOS 10.12 compatibility and addresses performance and other issues

  • Fixed: Addresses issues with counts being incorrect.
  • Fixed: Issue where some tag mailboxes may show no messages.
  • Fixed: Keyword tokens not appearing as selected when selected.
  • Fixed: Messages not being indexed by spotlight properly in instances.
  • Fixed: Performance and memory related issues.
  • Fixed: Potential crash when accessing message information.
  • Fixed: Potential crash when updating messages to IMAP servers.
  • Fixed: Potential crash when validating rules.
  • Fixed: Sort by Tags not working on 10.11
  • Fixed: Tag original not working.
  • Fixed: Tag toolbar item not showing in Rollover toolbar on 10.12.2

Release 5.0.2

(2016-11-03 16:47:40)

    Bug fixes

  • Fixed: Messages with importance set not showing their importance/colour
  • Fixed: Problems setting importance on messages
  • Fixed: Stability issue related to application of Act-On Outbox Rules to sent messages
  • Fixed: Stability issues with exchange accounts on OS X 10.11 (El Capitan)

See all of the release notes for MailTags


Download the Yosemite/Maverick version